APS Controlled Documents: Topics Employees Must Know
About Document Central
-
Document Central is the place to find APS policies, procedures, and other important documents, located at:
http://centraldocs.aps.anl.gov
- Document Central automatically receives
the latest version of each document from
the ICMS. It also has a link to the main LMS web page, giving you one place to go to find important documents.
Guidelines for document use
- find APS procedures and important
documents at Document Central.
- before using a document to direct work,
verify that it’s the approved and most recent
version - go to Document Central for the latest version!
- destroy (or label as obsolete) any superceded printed or downloaded versions of controlled documents.
If you hold records
- comply with any published requirements for
how records are stored - do what you say!
- if there are no published requirements, review your filing system to make sure records are easy to find.
Documents and records explained
The new LMS and laboratory ISO9000 certification relies on documents and records.
A document is recorded information (words, drawings, data) that is being used to direct work.
Examples of documents:
- A blank ANL-88 form
- An ANL-88 form being used to process a reimbursement
- A current revision of an engineering drawing
A record is one type of document. It won’t change and is no longer being used to direct work.
Examples of records:
- A completed ANL-88 filed after the reimbursement is made
- A superceded revision of an engineering drawing
Remember key concepts
document control identifies the correct version of a document
to use to direct work today.
records control keeps records safe and easy to find.
records management tells you how long to keep a record.